Privacy policy

Last updated: 26 September 2026

What we collect

• Account: your name, email address and password (stored scrambled), or your Google / Apple sign-in ID.
• Your records: vehicles, fill-ups, expenses, reminders, and any bill or vehicle photos you add.
• Devices: a notification token if you turn on push reminders.
• How you found us: when you sign up, which app you used (Android, iPhone or web) and, if you came from a campaign link, its name (for example "whatsapp"). Used only to count sign-ups.
• Crash reports (phone apps): if the app crashes, a report with the error, phone model, system version and app version, so we can fix it. It doesn't include your records.
• Plus purchases: which plan you have and its renewal date, as confirmed by Apple, Google or Razorpay. We never see your card or UPI details.
• Security logs: to protect accounts from bots and break-in attempts, we record events like failed logins, sign-ups and password reset requests, with the internet (IP) address and the email typed. They are deleted after 90 days.

What we use it for

Only to run KMPL Diary for you: working out mileage and costs, sending the reminders you set, keeping your devices in sync, and giving you the plan you paid for. No ads, no selling of data, no tracking across other apps or websites.

Website visits

We count visits to the website with Cloudflare Web Analytics. It uses no cookies and doesn't build a profile of you; we see totals such as page views, countries and which site sent visitors.

On your phone only

Scan bill reads the photo on your phone (Apple Vision / Google ML Kit). The monthly summary wording on phones with on-device AI is written on the phone. Widgets and Siri / Gemini use a small summary kept on your phone.

Who else sees it

• People you share a vehicle with (family garage) see that vehicle's records.
• Service providers that run the service for us: our hosting provider, email delivery, Firebase Cloud Messaging (notifications), Firebase Crashlytics (crash reports), Cloudflare (website visit counts and the security check on sign-up), and Apple / Google / Razorpay for payments.

Where your data is stored

On servers in India (Hostinger, Mumbai). Some of the service providers above may handle small parts of it outside India, for example to deliver notifications.

How long we keep it

• Your account and records: for as long as you have an account.
• When you delete your account, it is removed from the service straight away and from our backups within 30 days.
• Accounts that never verified their email are deleted after 7 days. Security logs are deleted after 90 days.
• Records of payments (plan, amount, date): as long as tax and accounting laws require.

Permissions and your browser

The phone apps ask for the camera and photos only when you scan a bill or add a photo, and for notifications only if you turn on push reminders. The web app keeps you logged in using your browser's storage. We don't use advertising or tracking cookies.

Payments

Web payments are handled by Razorpay, under Razorpay's own privacy policy. App Store and Google Play purchases are handled by Apple and Google. We only receive which plan you bought and its dates.

Children

KMPL Diary is meant for vehicle owners. If you are under 18, a parent or guardian must agree to you using it.

Your rights

Under India's Digital Personal Data Protection Act, you can:

• See your data: export it as CSV at any time (Me → Export).
• Correct it: edit your name, vehicles and records in the app.
• Delete it: Me → Delete account removes your account, records and photos.
• Withdraw consent: turn off notifications in Me, or delete your account.
• Complain: write to our grievance officer (below). You can also name someone to use these rights for you if you can't.

Changes to this policy

If we change this policy in a way that matters, we'll tell you in the app or by email before it takes effect.

Your choices

Export your data as CSV at any time (Me → Export). Delete your account from Me → Delete account; your records and photos are then deleted from our servers.

Contact

Privacy questions: support@kmpldiary.com. See the Contact page.

Grievance officer: Sandipbhai Hasmukhbhai Mistry, Pune, Maharashtra, India, support@kmpldiary.com. We acknowledge complaints within 48 hours and resolve them within one month.